Job Description Summary
The Receptionist is a member of the Facilities Department and is responsible for fulfilling STEMCELL's reception services in addition to supporting office services and completion of front desk related projects that support the alignment of core services. The successful incumbent is part of a small team of receptionists providing coordinated services to the organization. The successful incumbent will work Monday to Friday from 2:00pm to 10:00pm at our Station Street office location in Vancouver, BC.Job Description Duties and Responsibilities
- Greet visitors and manage visitor/delivery logs.
- Answer and manage all incoming calls and direct them to the appropriate person and/or department.
- Issue and track temporary employee ID badges and Compass cards.
- Receive and sort daily mail/deliveries/couriers.
- Print and post daily meeting room schedules.
- Draft and disseminate company-wide communications on behalf of the Facilities Department.
- Facilitate document storage pickups, drop offs, and confidential shredding services; monitor off site storage inventory.
- Support the coordination of reception services at multiple sites.
- Coordinate catering, flowers and cake orders as required.
- Maintain inventory of office supplies.
- Act as a Fire Director during emergency evacuations.
- Provide administrative support to the FACILITIES team as required.
- Perform other duties as assigned.
- Post-secondary education would be considered an asset e.g. Diploma.
- Minimum of 1-2 years in reception, administrative support and/or customer service is required.
- Customer-focused mindset with strong interpersonal skills.
- Excellent communication skills (verbal, written and presentation) both in one-on-one and in group settings.
- Computer proficiency with advanced level typing skills is required.
- Top-notch organizational skills, detail-oriented and proficient at time management to execute multiple tasks.
- Demonstrates a proactive approach to assignments and projects.
- Team oriented - 'one-team' behavior is a must.
STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore. Driven by our love of science and our passion for quality, we see ourselves simply as "Scientists Helping Scientists" - standing by our customers to provide outstanding products, technical support and training. We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree. STEMCELL is proud to be the largest Biotechnology employer in Canada.
This is an opportunity to work with highly motivated colleagues in a science-oriented, creative and dynamic environment. We offer a competitive salary, excellent benefits and significant career development opportunities.
To apply please select the apply button. You will then be directed to a login screen asking you to set up an account. You must set up an account in order to apply.
Create an account by selecting the create account button. You will then be asked for your email and to create a password. Your Password must be eight characters long, contain at least one special character, one capital letter, and a number. Once you have created your password you will be asked to upload your resume. Uploading your resume will provide the ability to auto-populate your application with information from your resume. If you prefer to manually complete all of the fields in the application you can do this by clicking next. You can upload your cover letter as an attachment in the attachments screen. Thank you for your interest in STEMCELL!
Management and Executive