Production Coordinator

The Ballard Production Team has an opportunity for a regular full-time Production Coordinator to assist with both Operations and People & Culture initiatives and processes. This is an excellent opportunity for someone looking to apply and grow their knowledge and experience in a growing manufacturing environment. The successful candidate will be a highly motivated team player, have exceptional attention to detail, be process and procedure driven, and comfortable operating in a fast-paced, deadline driven, and continually evolving team environment.

Responsibilities:

• Lead pre-boarding and onboarding process for Production, as well as a follow up / check-in with new employees
• Oversee new hire documentation to ensure it is in alignment with internal processes as well as regulatory deadlines, and liaise with external staffing agencies, P&C, and the Production team as needed for a positive employee experience
• Assist with assessments of production personnel and manage the administration of conversion from temporary to permanent employees, as needed
• Organize and lead team meetings, to create shared understanding among diverse team members, and drive accountability on action items
• Maintain confidential files and databases related to Production Resources (including team rosters, vacation planning, etc.)
• Oversee, complete and maintain HR administration for the Operations team (forms, procedures and processes for new hires, status changes, departures, expenses, leaves of absence requests, safety equipment, etc.)
• Gather and manage employee data, which will include conducting analysis, and preparing reports (e.g., HR Monthly Reporting, Performance Management Process, etc.)
• Prepare and oversee correspondence, presentations and materials, as required by P&C and Production
• Compile announcements for new employees, promotions, and other organizational changes
• Monitor and maintain office supplies inventory for the team
• Prepare department expense reports, processing purchase orders, and invoices
• Provide support to budget and expense preparation. Support management of Production Assets
• Resolve and respond to employee requests, and/or rout appropriately
• Responsible for the updates and regular maintenance of Productions' internal Intranet site
• Coordinate employee events as required
• Participate in special projects as required

Requirements:

• A minimum of 2+ years of administration experience
• Relevant post secondary education is considered an asset
• Excellent interpersonal, organizational and communication skills (oral and written)
• High level of attention-to-detail, ability to prioritize and adapt to changing demands
• Superior employee relations and problem solving skills
• Ability to work independently as well as part of a dynamic team of professionals in an evolving, fast paced, customer focused environment
• Ability to take initiative, be responsive, professional and a great team player
• Advanced computer and technical skills in all aspects of MS Office Suite (Outlook, PowerPoint, Word, Excel)
• Ability to maintain confidentiality and integrity in all aspects of work
• Experience with Survey Monkey and other electronic surveys is an asset

Our Values

Listen & Deliver | Quality. Always. | Inspire Excellence | Row Together | Own It

Ballard values diversity in the workplace and is committed to Employment Equity. We encourage applications from all qualified candidates.

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Category

Operations and Logistics