The Office Services and Administration role is responsible for basic office maintenance and administration of Cayenta’s Burnaby office. Additionally, this role plays a key support position for the various departments, as well as support to individual employees that make up the Cayenta Team. The goal is to help make their time at the office enjoyable and productive!
Do you get a kick out of making someone’s day? Do you thrive on multi-tasking? Do you enjoy planning social and team building events? Do you strive for organizational excellence? If you said YES to all of these things, then we may have a job for you!
General Office Administration/Support:
Perform receptionist duties, including answering the telephone, greeting visitors, and accepting deliveries;
Order weekly breakfasts;
Liaise with property management for facility issue management;
Coordinate Office updates/renovations with suppliers
Maintain a safe and organized environment throughout the office;
Order and re-stock office supplies as required;
Prepare boardrooms and arrange catering for client/partner visits;
Process incoming and outgoing mail/packages and distribute to the appropriate recipients;
Order and distribute business cards and name plates;
Track and distribute access key cards;
Miscellaneous duties as assigned
Assist with Proposal Printing and packaging
Research contracts and sales documentation as required.
Assist with health and safety initiatives and WorkSafe BC compliance (AED training, emergency planning, building safety, etc.).
Assist with Employee engagement and recognition programs
Plan office and external social events
Skills and Qualifications:
Some college or better in Business Administration or related field.
2-3 years related experience as an Administrative/Office Assistant or an equivalent combination of education, training, and experience
Experience with Health and Safety committee and WorkSafe BC requirements.
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Manager, Employee Engagement and Facilities
Founded in 1983 & welcomed to the Harris family in 2004, our Cayenta business unit is the North American leader in technology for medium to large utility clients. We provide innovative end-to-e...