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Office Manager/ HR Assistant

Reference ID: office-manager-hr-assistant

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The position of Office Manager/HR Assistant is responsible for the overall management and maintenance of the Victoria office in addition to providing administrative support to our Engineering, Human Resources, IT, and Executive Teams.

The Office Manager/HR Assistant will be reporting to the Human Resources Dept. This position is based in the Victoria, BC office.

Key Responsibilities

HR Support

  • Create, maintain, and update confidential HR records
  • Assist with recruiting efforts for open positions, such as screening candidates, coordinating candidate interviews, managing recruiters if necessary
  • Support and assist Human Resources Department as assigned
  • Provide employee relations support in a professional and confidential manner
  • Manage all aspects of benefits administration (Canada)
  • Assist HR Manager with new hire on-boarding and orientation
  • Develop, Plan, and coordinate employee events
  • Ensure a great company culture

Administrative Duties

  • Liaise with on-site building manager for general office & building maintenance and operations, as needed
  • Facilitate monthly ProPASS program
  • Coordinate travel for employees
  • Reply to email and phone queries
  • Set up conference and video calls as required
  • Schedule meetings in Outlook and/or Google calendar
  • Sort and distribute incoming and outgoing mail, and courier needs
  • Coordinate with accounting department for invoice payments
  • Process month-end corporate card expense report
  • Maintain inventory, and order office supplies
  • Order weekly office snacks
  • Order office lunches as necessary

Skills and Experience

  • High level of proficiency with MS Office suite (word, excel, powerpoint)
  • Maintains and exercises a high degree of discretion and confidentiality
  • Strong written and oral communication skills
  • Professional demeanour and impeccable customer service skills
  • Great attention to detail
  • 1-2 years’ experience in office management preferred
  • Familiarity with current BC Employment Standards and other HR policies is a plus
  • Experience with technology/engineering companies

Posted: December 18, 2018
Closes: February 16, 2019
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About Ingrooves

Ingrooves Music Group, a leader in the independent music distribution and marketing industry, provides independent labels, established artists and other content owners with the most transp...