Office Supervisor

Company Operating Name:        Stigterstaal Canada Inc.

Business Address:                          660 Caldew St., Delta, British Columbia, Canada, V3M 5S2

Job Title:                                             Office Supervisor
Location:                                            Vancouver/Delta, British Columbia

Reports to:                                         Site & Project Manager 

Employment Terms:                      Full-time, 2 years with potential for extension

Benefits:                                             Group Benefit Plan, Profit Sharing

Language:                                          English

Wage:                                                  CAD $26.00 – 38.40 / hour

Contact Information:                     evandongen@stigterstaal.nl

 Number of positions:                     1

Position Overview

Stigterstaal Canada Inc. is seeking a Office Supervisor to coordinate and oversee administrative procedures that support project execution and daily business operations. The successful candidate will organize administrative activities, maintain records and compliance documentation, coordinate procurement and logistics administration, and provide administrative support to management and project teams.

Key Responsibilities

• Prepare reports, correspondence, summaries, and other administrative documents for management.
• Act as a liaison between management, clients, suppliers, contractors, and other stakeholders.
• Coordinate project-related administrative activities and maintain project documentation and records.
• Coordinate meetings, action items, and follow-up activities related to projects and operational initiatives.
  • Review and evaluate administrative procedures and implement improvements to increase operational efficiency.
  • Establish work priorities, ensure administrative deadlines are met, and coordinate administrative activities with operational requirements.
  • Develop, maintain, and monitor administrative systems, procedures, and records management practices.
  • Coordinate procurement administration activities, including maintaining supplier records, obtaining quotations, processing purchase documentation, and supporting vendor evaluations.
  • Review, verify, and process invoices, expense documentation, and other financial records for management approval.
  • Coordinate logistics administration activities, including shipment documentation, delivery scheduling, inventory records, and communication with suppliers and customers.
  • Maintain contracts, compliance records, operational files, and company documentation.
  • Ensure company records are accurate, complete, and maintained in accordance with company policies and applicable regulations.
  • Coordinate administrative support for quality, health, safety, and environmental (QHSE) programs, certifications, inspections, and audits.
  • Maintain training and onboarding records and support workforce compliance requirements.
  • Assist in the implementation of administrative policies, procedures, and continuous improvement initiatives.
  • Coordinate office services and provide administrative support to ensure efficient business operations.
  • Act as a liaison between management, clients, suppliers, subcontractors, service providers, and operational teams to facilitate effective communication and coordination.
  • Identify opportunities for process improvements and implement administrative best practices to improve efficiency, accuracy, and consistency.
  • Coordinate office services and administrative support activities to ensure the effective operation of the branch.

Requirements

Education

• College diploma or other post-secondary education in Business Administration, Management, Project Administration, or a related field.

Experience

• Minimum 3 years of experience in project administration, administrative services, operations coordination, or a related field.
• Minimum 1 year experience maintaining administrative procedures, business records, compliance documentation, and reporting systems.
• Minimum 1 year experience coordinating multiple stakeholders, including suppliers, customers, contractors, and internal teams.
• Experience within construction, industrial services, manufacturing, logistics, or a related industry is considered an asset.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to establish priorities and manage multiple administrative responsibilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and administrative software systems.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving and process improvement skills.
• Ability to maintain confidentiality and professional standards.