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Hootsuite Media Inc.
Hootsuite Media Inc. Logo

Facilities Coordinator

Reference ID: 1507329

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  • Manages and maintains vendor, supplier and contractor relationships - including regular vendor evaluations, product quality, invoice accuracy, delivery accuracy, regular price comparisons, and service levels including cleaning staff
  • Outline facilities safety procedures including signage & first aid kits + Health and Safety Committee
  • Manages budgets in respect to plans/services for continuous Facilities improvements
  • Collaborates with Office Manager to develop plans/services for continuous improvements and be accountable within a budget
  • Define and implement procedures and metrics related to service and program offerings
  • Assist in coordinating facilities communication and announcements/updates
  • Manages vendors contractors, upgrades and prioritization of office admin projects + deficiencies
  • Overseeing hardware maintenance and repairs to maintain workspace and office functionality
  • Provide front desk coverage for lunch breaks and vacation/sick days
  • Oversee office inventory and maintain assets
  • Assist with Corporate security logistics - ie security camera monitoring, building keys and non-employee security card access
  • Monitor staff satisfaction as related to facilities and service offerings and help develop formalized metrics to measure and monitor performance
  • Perform daily office walkthroughs to monitor day-to-day office operations
  • Assist with Corporate wellness and environmental responsibility initiatives
  • Responsible for accurate weekly budget reports of itemized costs
  • Coordinate events, programs and services with other departments and team members
  • Assist in coordinating special Hootsuite functions, office tours and events
  • Assist with adhoc projects as necessary

Required Skills & Experience...

  • 4+ years of exceptional customer service and facilities-related experience
  • Ability to work independently and collaboratively with others in a service oriented environment
  • Ability to work effectively under pressure in a fast-paced, growing environment
  • Working knowledge of project and budget processes
  • Excellent planning and decision-making abilities to define and meet performance requirements
  • Strong analytical and problem solving skills
  • Excellent communication skills, both verbal and written
  • Working knowledge of Google Apps
  • A passion to service our internal customers with a high level of professionalism

Hootsuite is an inclusive employer. Every effort will be made to provide accommodations requested by candidates taking part in all aspects of the selection process.


Posted: January 20, 2019
Closes: March 21, 2019
Email Address:
Company Info
501-1000 employees
Marketing, PR and Advertising

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About Hootsuite Media Inc.

Hootsuite is a social relationship platform that empowers users to execute social media strategies across their organizations. Our vision is to revolutionize communications; our mission is to empow...