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GroupHEALTH Benefit Solutions Logo

Executive Assistant (Surrey, BC)

Reference ID: 425

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Join GroupHEALTH Benefit Solutions® today and become part of an organization that istransforming the way Canadian's experience benefits.

Our mission is simple;We develop and deliver the most cost-effective employee benefits solutions to Canadian businesses.

GroupHEALTH is accelerating - and you provide the fuel.

We are currently looking for anExecutive Assistant(EA) to join our fast-paced team inSurrey, BC. The Executive Assistant provides high level administrative support to the CFO, CEO and other members of the Senior Executive Team.


Within 30 days
  • Become familiar with the Executive Assistant Standard Operating Procedures (SOP's)
  • Learn how to use and troubleshoot videoconferencing, teleconferencing, boardroom computers & Go To Meetings
  • Learn the regular schedules of the Executive Team and assist in keeping them on track and on time
  • Become proficient with preparing the Executives' monthly expense reports
  • Attend weekly executive meetings. Print, upload and update management reports, record meeting minutes and update/maintain Corporate Objectives Smartsheet
  • Become familiar with Executive travel processes and procedures
  • Complete Weekly Planner

60 days

  • Complete the first two of 4 CEBS E-Learning Modules to become more familiar with the Group Benefits industry
  • Coordinate monthly KPI meeting with Exec and Managers.

In addition to joining a team that is focused on delivering the "WOW!" factor daily (while enjoying weekly yoga stretches, lunchtime walks, and lots of cake!), yourKey Responsibilitieswill include:
  • Answer and screen all incoming calls for the CEO and take appropriate action
  • Coordinate travel arrangements for the CEO and Executive Team, including booking hotels, flights, and rental cars. Managing the corporate travel program and policy.
  • Manage the CFO's and COO'scalendars and time commitments. This includes assisting in managing their time/schedule, screening visitors, and arranging meetings and conference calls
  • Assist theExecutives with preparation of PowerPoint presentations, spreadsheets, letters, memos and other business communications as required
  • Manage the Executives' expense reimbursement process which includes collecting all receipts from the Executives and submitting a finalized expense report to the Finance Department
  • Coordinate all aspects of Executive meetings, including reserving and preparing facilities, preparing agendas, taking and distributing minutes, as well as the set-up of video conferencing equipment as required
  • Maintain Financial report storage
  • Prepare Board Meeting Reports and assist with meeting planning/coordination
  • Coordinate monthly KPI meeting with Executives and Managers
  • Support the CFO with legal administration

OtherImportant Responsibilitiesof this role include, but are not limited to:
  • Coordinate company wide-staff meetings
  • Procure books/gifts/special shipments
  • Provide support to other senior office personnel as needed

Must Haves
  • Excellent verbal and written communication skills
  • Outstanding organization and planning skills
  • Ability to adapt to new situations easily, takes initiative and focus under pressure

Education and Experience
  • 5+ years' experience providing high level administrative support to Sr. Managers/"C-Suite" -this is a requirement of the role
  • Intermediate to advanced knowledge/experience with MS Office required (this will be tested as part of the recruitment process)
  • Post secondary education relating to Business Administration, Marketing and/or Communications considered an asset
  • Experience in employee benefits and insurance considered an asset, but not required

The Perks

In addition to becoming part of a creative, challenging, and stimulating work environment, we also offer:
  • a competitive salary & benefits program
  • paid time off, including flex time
  • education assistance
  • Registered Retirement Savings Plan (RRSP) with employer matching

We thank everyone who applies to the Executive Assistant role; however, due to the volume of applications we receive, we are only able to contact candidates who have been selected for an interview.

We are currently looking for anExecutive Assistant(EA) to join our fast-paced team inSurrey, BC. The Executive Assistant provides high level administrative support to the CFO,CEO and othermembers of the Senior Executive Team.

Posted: December 4, 2018
Closes: February 2, 2019
Email Address:
Company Info
51-200 employees

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About GroupHEALTH Benefit Solutions

In every industry there is a company that thinks, and does things, differently. In employee group benefits, GroupHEALTH Benefit Solutions® is that company. Innovative and customer-focused, we...