Book Keeper/Office Administrator

Froude Management Inc. (”FMI”) is a diverse group of builders, innovators, and construction managers who constantly look for new ideas to do what they are passionate about using the most recent technologies.

At FMI, entrepreneurship is encouraged. The company’s senior staff sets expectations, but even the most junior employees with the best ideas can potentially change the company's direction. Employees’ position does not define their capability of making significant decisions for the company.

At FMI, you could be part of a fast-growing family that cares about building and maintaining excellent relationships with the internal team, subcontractors, consultants, clients, and our community. As a talented individual, we will offer you a competitive compensation package. In our family, we will support you to grow both financially and professionally.

Froude Management Inc. (FMI) is looking for an experienced Book Keeper/Office Administrator for a wide range of ICI construction projects from start to finish. You will assist the FMI’s team with administrative support to one or more people in operation positions and represent FMI when communicating with external contacts.

An excellent Office Administrator must be well-versed in computer and administrative tasks. The ideal candidate will have great organizational skills and is able to work in a fast-paced environment.

Responsibility

• Bookkeeping
• Recording Financial Transactions
• General Ledger Maintenance
• Data Entry and Accuracy
• Understanding Accounting Best Practices
• Reconciliation and Trial Balance:
• Compliance and Reporting
• Expert in using Quick Book Online

• Prepare and report accounts payable, accounts receivables, and billings
• Assist in payroll compliance and reporting

• Office Administration
• Assists with overall administrative functions and duties on large or several smaller projects
• Assist the pursuit team with the preparation of bid documents and proposals
• Handle all office and construction-related purchasing & suppliers
• Assembling reports and manuals as required by managers
• Review subcontract packages and prepare POs in QBO
• Assist project team with tendering and awarding subcontractors
• Create and maintain templates
• Organize meetings and take meeting minutes
• Answer phone calls and communicate with external contacts
• Assist with safety and quality control administration tasks
• Develop and maintain strong relationships with internal team and external contacts
• Arrange for property maintenance and repairs within allowable timelines
• Organize events and meetings
• Advanced skills (i.e. Quick Books Online, emails, invitations, formulas, MS Office Suite, including the ability to create, edit, and format documents)

Job Skills & Qualifications

• Minimum of 3 years of progressive experience as an book keeper and/or administrator or equivalent in Vancouver, British Columbia
• Professional and service-oriented approach internally and externally
• Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines in a fast-paced environment
• Proactive problem-solver that can manage difficult situations
• Self-motivated with strong organizational skills and the ability to multitask
• Advanced verbal and written communication skills
• Ability to develop and maintain effective stakeholder relationships
• Ability to manage difficult situations
• May have one or more direct or indirect reports

Please submit your resume to fereshteh@froudegroups.com. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

If that sounds good, join us, and let’s build our community together!